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 Regional Organizations

This list of regional organizations is obviously far from complete, but does reflect what is available archivally. Some of these archives are among the most informative for historians of international relations and institutions.

 

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1044

Address:     
Archivist
Commonwealth Secretariat
Marlborough House
Pall Mall
London
SW1Y 5HX
UK

Phone:       
(00) 44 207 747 6167
Fax:           
(00) 44 207 747 6168
Email:         
h.mcewan@commonwealth.int

Hours:       
Monday – Friday, 10am – 4.45pm (by appointment only)
Closed:       
UK holidays, Commonwealth Day

The archives of the Commonwealth Secretariat are held at Marlborough House, the headquarters of the Commonwealth. Access is by appointment only, having contacted the archive. Photocopying facilities are provided at 10p per page, and whilst there are two computers with internet access, laptops (which are welcome) will not be able to access it.

The archives operate under the UK’s 30-year rule for releasing papers. Though there is no online finding aid for the entire collection, each year a finding aid for that year’s new releases is created and posted online. The archive also holds the papers of the Commonwealth’s first two Secretaries-General, Arnold Smith and Sir Shridath Ramphal. These papers have finding aids online. The Commonwealth Library has further literature of interest, including rare book.

Files released by the year:
http://assets.thecommonwealth.org/assetbank-commonwealth/action/viewAsset?id=19770
Records of the Commonwealth Secretariat, 1965-1982:
http://www.secretariat.thecommonwealth.org/doclist/191529/157082/167699/records_of_the_commonwealth_secretariat_1965/
Visiting:
http://www.secretariat.thecommonwealth.org/Internal/191529/175738/visiting_us/
Contact:
http://www.secretariat.thecommonwealth.org/form/191529/175145/contact/
Association of Commonwealth Archivists and Records Managers:
http://www.acarm.org/


 

http://www.nato.int/archives/
Brussels, Belgium

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1026

Address:       
NATO Archives
Boulevard Léopold III
Evere
1110 Brussels
Belgium

Phone:           
(00) 32 2 707 4220
Fax:               
(00) 32 2 707 5509
Email:           
nato.archives@hq.nato.int

Hours:       
Monday – Friday, 9am – 12.30pm, 2pm – 5.30pm (3.30pm Fridays)
Closed:      
 Holidays

The NATO archives are based in NATO headquarters in Brussels. The archives operate under a 30-year rule, and access is by appointment only, either by email/post and a .pdf, or by filling in an online form, stating the intention of a visit and prospective dates. Upon receiving a reply, the reader must bring it and valid ID to the reading room. A temporary pass will be issued.

NATO documents of high importance can be found in the ‘Official Texts’ section of the archives’ homepage. Files available in the archives currently run up to 1974, and document NATO’s military, administrative, and diplomatic history.


Reading Room:       
http://www.nato.int/cps/en/natolive/75465.htm
Available documents:   
http://www.nato.int/cps/en/natolive/75469.htm
RR finding aids:       
http://www.nato.int/cps/en/natolive/75498.htm
Online finding aids:       
http://www.nato.int/cps/en/natolive/75501.htm
(.pdfs)
Disclosure policy:       
http://www.nato.int/cps/en/natolive/75504.htm
Computer rules:       
http://www.nato.int/cps/en/natolive/75489.htm

News/photo archive:   
http://www.nato.int/cps/en/natolive/68944.htm

 

http://www.oas.org/columbus/
Washington, D.C., USA

Address:   
Columbus Memorial Library
19th Street & Columbus Ave. NW
Washington, D.C. 20006-4499

Phone:           
(00) 1 202 458 3000 (switchboard)
(00) 1 202 458 3973 (archives)
Email:           
Contact form
Hours:           
Monday – Thursday, 9.30am – 4.30pm; Friday, 1.30pm – 4.30pm
Closed:          
US holidays

The Columbus Memorial Library, housed in the Administration Building of the Organization of American States, holds treaties, agreements, minutes of meetings, agenda, and documents from the General Secretariat of the OAS. The library also holds all published documents produced by the OAS. Records also document international organizations dating from before the founding of the OAS (1948), including the International Union of American Republics (from 1889) and the Pan-American Union (1910). Other contents include the personal papers of Leo S. Rowe, chief of the Pan-American Union from 1920 to 1946; papers of multilateral technical agencies; 45,000 photographs; and over 3,000 maps and atlases, dating from the 1700s.

There are, unfortunately, no details about registration on the library’s website. However, potential researchers should contact the library in advance of a visit as a matter of course.

Ask-a-librarian:       
http://www.oas.org/columbus/asklibrarian.asp
Collections:                  
http://www.oas.org/columbus/collections.asp
Archives:                   
http://www.oas.org/columbus/archives.asp
General contact:      
 http://www.oas.org/en/contactus.asp

 

All files relating to the EU are governed by a 30-year rule. All EU institutions have their own archives: a page of links can be found at http://europa.eu/publications/libraries-archives/index_en.htm.

The most useful point of entry for research in European archives is the Council of the European Union’s ‘Blue Guide’, constructed with the help of member states’ foreign offices, and the European civil service. It is suggested that the information here is used in conjunction with the Guide.

Historical Archives of the European Union

http://www.eui.eu/Research/HistoricalArchivesOfEU/Index.aspx
Florence, Italy

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1012

Address:       
Historical Archives of the European Union
Villa Il Poggiolo
Piazza Edison 11
50133 Firenze
Italy

Phone:           
(00) 39 055 4685 620
Email:           
archiv@eui.eu

Hours:           
Monday – Friday, 8.30am – 5pm
Closed:          
Holiday periods
Transport:   
 How to reach us

The Historical Archives of the European Union are held at the European University Institute in Florence, Italy. Access is available to documents over 30 years old from the EU’s predecessor organizations, including the European Coal and Steel Community, the Common Market, and Euratom. There is also a substantial collection of oral histories on European integration, and of personal papers of ‘European’ personalities (especially Italians).

Researchers should, preferably, contact the archive in advance of arrival, though this is not strictly necessary. Photocopies are €0.10, and digital cameras may be used by request; internet is provided for use with laptops. Researchers are obliged to donate a free copy of resulting work to the library.

These archives preserve the original copies of all European Union (etc.) documents after the 30-year rule has expired. Copies are held by the individual organizations.

Access policy:
http://www.eui.eu/Research/HistoricalArchivesOfEU/AbouttheHistoricalArchives/AccessPolicy.aspx
News:       
http://www.eui.eu/Research/HistoricalArchivesOfEU/NewsAboutFonds/Index.aspx
Finding aids:   
http://www.eui.eu/Research/HistoricalArchivesOfEU/FindingAidsAndResearch/Index.aspx
Fonds:           
http://www.eui.eu/HAEU/EN/listone.asp
Oral histories:   
http://www.eui.eu/HAEU/EN/OralHistory.asp
Links:           
http://www.eui.eu/Research/HistoricalArchivesOfEU/UsefulLinks.aspx
FAQs:           
http://www.eui.eu/Research/HistoricalArchivesOfEU/FAQs.aspx

 

European Parliament

http://www.europarl.europa.eu/historicalarchives/en/home/home.html
Luxembourg

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1006

Address:   
European Parliament
Archive and Documentation Centre (CARDOC)
Kirchberg European Centre
Schuman Building (Ground Floor)
L-2929 Luxembourg

Phone:       
(00) 352 4300 23125
(00) 352 4300 27561
(00) 352 4300 22109
Email:       
 
arch-info@europarl.europa.eu

Hours:       
Monday – Thursday, 9am – 12am, 2pm – 5pm; Friday, 9am – 12.30pm

The archives of the European Parliament document the body’s activities between 1952 and 1999. Potential visitors must apply for authorisation to view documents at least one week before the start of a proposed visit. Applications should send a copy of a passport, a CV, and a letter stating the subject of the study in question, the applicant’s place of employment, and the dates proposed to:

Address:      
European Parliament
Traineeships Office
Kirchberg European Centre
PRE 03B026
L-2929 Luxembourg
(00) 352 4300 24882
stages@europarl.europa.eu

The archives service allows researchers to use its computers and printers, photocopiers, fax machines, scanners, and microform scanners. Many documents are available online once researchers are at CARDOC.

The archive now features papers of and interviews with former presidents. See the Multimedia Gallery.

Holdings:       
http://www.europarl.europa.eu/historicalarchives/en/holdings.html
Complete holdings:   
http://www.europarl.europa.eu/pdf/cardoc/fonds_collections_en.pdf

 

Council of Europe

http://www.coe.int/t/dgal/dit/ilcd/default_en.asp
Strasbourg, France

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1004

Address:       
Council of Europe Archives
Council of Europe
Avenue de l’Europe
F-67076 Strasbourg Cedex
France

Phone:           
(00) 33 3 90 21 43 77
Fax:               
(00) 33 3 88 41 367
Email:           
archives@coe.int

Hours:           
Monday – Friday, 9am – 12am (by appointment only)

The archives of the Council of Europe are based at the institution’s headquarters in Strasbourg, France. The archives document the Council’s activities since just after the Second World War. Many files are online, and researchers are requested to check that a visit to the physical archives is necessary. Appointments must be made at least two weeks in advance of a visit, by contacting the archives via email, detailing the nature of research, its period, and the objective of an enquiry.

Photocopies are free (within reason), and digital cameras are allowed in the reading room. The archives request that a copy of any work completed using the materials viewed is deposited with them.

Contact:       
http://www.coe.int/t/dgal/dit/ilcd/Contact_en.asp
Search files:       
http://lms.coe.int/uhtbin/cgisirsi/x/SIRSI/0/57/49?user_id=GUEST1
Digital files:       
http://128.121.10.98/coe/main.jsp?itype=advs&menu=on
Fonds:       
http://www.coe.int/t/dgal/dit/ilcd/Archives/Fonds/default_en.asp
Selection:   
http://www.coe.int/t/dgal/dit/ilcd/Archives/selection/default_en.asp
Ruleshttps://wcd.coe.int/wcd/com.instranet.InstraServlet?command=com.instranet.CmdBlobGet&InstranetImage=1772872&SecMode=1&DocId=1681804&Usage=2


Council of the European Union
http://www.consilium.europa.eu/showPage.aspx?id=1282&lang=EN
Brussels, Belgium

Address:       
Central Archives of the Council of the European Union
Rue de la Loi 175
B-1048 Bruxels
Belgium

Phone:           
(00) 32 2 281 4962
(00) 32 2 281 5671
Fax:               
(00) 32 2 281 8124
Email:           
archives.centrales@consilium.europa.eu

Hours:           
Monday – Friday, 9am – 4.30pm (no files fetched 12am – 2pm)

The archives of the Council of the European Union document the activities of the General Secretariat and member states from the 1952 Treaty of Paris onwards. The archives should be contacted by email in advance of a visit in order to make an appointment, and researchers will have to carry valid ID and pass through a metal detector to visit the archive.

The archive has begun a digitisation project, which started in 2010. Few documents are so far available online. The website has a very helpful ‘Virtual Visit’ section which helps researchers get the most out of a potential visit.

The reading room is in the Justus Lipsius building, Chaussée d’Etterbeek 80, accessible via the ‘Belliard’ entrance. It also holds a small collection of historical works and printed inventories. A microfiche reader, printer, photocopier, scanner, and a DVD burner are all available for researchers to use.

Inventories (.pdfs):   
http://www.consilium.europa.eu/showpage.aspx?id=1947&lang=en

Search (in French only):   
http://www.consilium.europa.eu/showPage.aspx?id=1904&lang=en
Contacts:       
http://www.consilium.europa.eu/showPage.aspx?id=1909&lang=en
FAQs:           
http://www.consilium.europa.eu/showPage.aspx?id=1910&lang=en

 

European Commission

http://ec.europa.eu/historical_archives/index_en.htm
Brussels, Belgium

UNESCO/SIO Guide: http://www.unesco.org/archives/sio/Eng/presentation.php?idOrg=1005

Address:       
European Commission Archives
Rue van Maerlant, 18
1040 Bruxels
Belgium

Phone:           
(00) 32 2 295 0557
Email:           
oib-archis-base@ec.europa.eu

Hours:           
Monday – Friday, 9am – 12.30pm, 2pm – 5pm (4pm Fridays)
Closed:       
Holidays; Easter and Christmas weeks

The archives of the European Commission are held in Brussels. The archives contain copies of the papers of the European Commission and its predecessors, the ECSC High Authority, the EEC Commission, and the Euratom Commission.

Access is by appointment only; contact with the archive is preferable as far in advance as possible, as not all documents are held onsite. Valid ID must be carried to get into the building. Researchers are welcome to use the cafeteria.

Fonds:           
http://ec.europa.eu/historical_archives/archiv_fonds_en.htm
Collections:       
http://ec.europa.eu/historical_archives/collections_en.htm
Search fonds:       
http://ec.europa.eu/historical_archives/archisplus/arcp_central.cfm?page=recherche&lng=en (French only)
Search meetings:   
http://ec.europa.eu/historical_archives/archisplus/arcp_central.cfm?page=colpv_searches_form&lng=en
Search speeches:       
http://ec.europa.eu/historical_archives/archisplus/arcp_central.cfm?page=coldis_searches_form&lng=en
ECSC inventories (.pdfs):   
http://ec.europa.eu/historical_archives/ceca_en.htm
FAQs:               
http://ec.europa.eu/historical_archives/faq_en.htm
News:               
http://ec.europa.eu/historical_archives/news_en.htm

 

http://www.oecd.org/document/42/0,3746,en_2649_201185_39455978_1_1_1_1,00.html
Paris, France

Address:       
OECD Library and Archives
2, rue André-Pascal
75775 Paris Cedex 16
France

Phone:           
(00) 33 1 45 24 75 86
Fax:               
(00) 33 1 45 24 15 51
Email:           
library&archives@oecd.org

Hours:       
Monday – Friday, 9am – 5.45pm

The OECD Library & Archives contain papers dating back to the organization’s founding as well as collections of the papers of its predecessor organizations, the Committee for European Economic Cooperation and the Organization for European Economic Cooperation. It contains minutes of meetings, agendas, background documents, technical and working papers, press information, and speeches of the Secretaries-General.

Potential researchers should fill in an online request form and, together with a photocopy of valid ID, email it to the OECD Library, and an archivist will respond.

Unclassified or reclassified documents may be available through an online search at Official Unclassified OECD Documents.

Further papers are held at the Historical Archives of the European Union, the details for which are listed elsewhere in this guide.

HAEU OECD Fonds:  
http://www.eui.eu/HAEU/EN/oecd.asp

 

http://www.uel.ac.uk/lls/search/collections/
London, United Kingdom

 Address:
Library and Learning Services: Archives
University of East London
Docklands Campus
4-6 University Way
London, E16 2RD
United Kingdom

Phone:
 +44 (0) 20 2883 7676

E-mail:
General:
Library-archives@uel.ac.uk
Archivist:
p.v.dudman@uel.ac.uk

Hours:
Monday-Friday: 1pm-6pm
Appointments outside of these hours are also possible, please contact the Archivist.
The British Olympic Association (BOA) Archive and Library preserves the history of the BOA as the National Olympic Committee (NOC) of Britain.  The papers of the British Olympic Association Archive date from 1906 until 2009, and are broadly comprised of administrative records, press materials related to the 1908, 1948, and 2012 London Olympic Games alongside memorabilia, programmes and other commemorative material for each summer and winter Olympic games. There is also a collection of secondary literature on British participation in Olympic sports and a wider history of Olympic Games and the Olympic movement.

It is recommended that Researchers wishing to visit the Archive should make an appointment with the Archivist in the first instance and a copy of the Registration Form is available on request.
 
UEL Archives
http://www.uel.ac.uk/lls/search/collections/
BOA Collection Descriptions on the Archives Hub
http://archiveshub.ac.uk/data/gb2381-boa
The British Olympic Association, (BOA)
http://www.teamgb.com/

 

http://www.uel.ac.uk/lls/search/collections/
London, United Kingdom
 
Address:
Library and Learning Services: Archives
University of East London
Docklands Campus
4-6 University Way
London, E16 2RD
United Kingdom
 
Phone:
+44 (0) 20 2883 7676
 
E-mail:
General:
Library-archives@uel.ac.uk
Archivist:
p.v.dudman@uel.ac.uk

Hours:
Monday-Friday: 1pm-6pm
Appointments outside of these hours are also possible, please contact the Archivist.
 
The British Refugee Council was formed in 1981 through the merger of the British Council for Aid to Refugees (BCAR), and the Standing Conference on Refugees (SCOR), both of which had been established in 1951, following the United Nations Convention Relating to the Status of Refugees. Papers of the Refugee Council relating to all aspects of refugee history, policy and practice, both in the UK and worldwide, from the 1950s through to the present day. The collection comprises published books and journals, published and unpublished articles and reports; conference papers; pamphlets and leaflets; newsletters, research papers including interviews, questionnaires and case studies; field reports; working papers; statistical data; press cuttings; bibliographies and audio-visual resources including videos, DVDs, tapes, CDs, multi media CD-ROMs, photographs and slides. Topics include conditions in the countries of origin of refugees; causes of flight; migration; asylum; assistance and relief programmes; adaptation and integration of refugees into new communities; groups including ethnic groups, religious groups, gender groups, age groups, social class and family; and organisations including intergovernmental and non-governmental organisations.
 
A more recent deposit of materials from the Refugee Council includes detailed archival record of the Refugee Council as an organisation, incorporating minutes, administration, and correspondence files.  The Archive is an important resource for the study of resettlement, displacement, flight and exile, refugee experiences and community life, and legal, political and social issues.
 
UEL Archives
http://www.uel.ac.uk/lls/search/collections/
Collection Descriptions on the Archives Hub
http://archiveshub.ac.uk/contributors/universityofeastlondon.html
Refugee Archives @ UEL
http://refugeearchives.wordpress.com/